General Instructions:

  • In case of contingency bills, if form 4-B is being used, then Budget availability form 4AA needs to be filled in. in case T.R 30 form is being used, the budget appropriation column must be filled in and signed by the DDO concerned.
  • Proper GL Account/object code Vendor number and cost Centre must be written in bold format so that bill may be punched and expenditure recorded in the correct head of accounts.
  • Amount passed for payment must be signed by the DDO.
  • Amount of claim must be recorded in figures and words.
  1. Bill on Contingent Bill Per forma T.R. 30
  2. Sanction Letter/ order
  3. Approved Conveyance Voucher(s)
  1. Bill on Contingent Bill Performa T.R 30
  2. Sanction Letter/ Order
  3. Voucher
  1. Bill on contingent Bill Performa T.R.30
  2. Sanction Letter/order
  3. Copy of the Bill
  1. Bill on contingent Bill Performa T.R.30
  2. Sanction Letter/order
  3. In case of purchase of books, the item(s) purchased must be entered in the relevant stock register and this fact must be recorded on the voucher.
  1. Bill on contingent Bill Performa T.R.30
  2. Sanction Letter/order
  3. Payment voucher specifying the item’s name, rate, quantity and amount.
  4. Used Coupons (if applicable)
  5. Prescribed limit of POL must have been observed.
  1. Bill on contingent Bill Performa T.R.30
  2. Sanction Letter/order
  3. If printing has been done from any printing press other than the printing corporation of Pakistan (PCP), a certificate must be furnished from the Principal Accounting Officer (PAO) that the rates paid are cheaper than those of PCP.
  4. NOC from Government printing press.
  5. In case the cost of printing equals or exceeds Rs. 25000/- the following documents must be attached with the bill:
    • Three quotations
    • Comparative statement
  6. In case the cost of printing equals or exceeds Rs. 100,000/- the following documents must be attached with the bill:
    • Newspaper clipping of tender advertisement
    • Comparative statement duly signed by the members of the purchase committee
  7. Work order
    1. Bill on contingent Bill Proforma T.R.30
    2. Sanction Letter/order
    3. Voucher clearly specifying the item’s name, rate, quantity and amount, as well as the GST registration number of the vendor. The item(s) purchased must be entered in the stock register and this fact must be recorded on the voucher. Page number of the stock Register should be mentioned.
    4. Sales Tax Invoice.
    5. In case purchase equals or exceeds Rs. 25000/- the following documents must be attached with the bill:
      1. Three quotations
      2. Comparative statement duly signed by the members of purchase committee nominated for the purpose.
    6. In case purchase equals or exceeds Rs. 100,000/- the following documents must be attached with the bill:
      1. Newspaper clipping of tender advertisement
      2. Comparative statement duly signed by the members of the purchase committee
    7. Purchase/supply order
  1. Bill on contingent Bill Proforma T.R.30
  2. Sanction Letter/order
  3. Voucher clearly specifying the item’s name, rate, quantity and amount, as well as the GST registration number of the vendor. The item(s) purchased must be entered in the stock register and this fact must be recorded on the voucher. Page number of the stock Register should be mentioned.
  4. Sales Tax Invoice.
  5. Certificate of quantity, quality and warranty (as per specification) may be recorded and signed by the DDO concerned.
  6. In case purchase equals or exceeds Rs. 25000/- the following documents must be attached with the bill:
    • Three quotations
    • Comparative statement duly signed by the members of purchase committee nominated for the purpose.
  7. In case purchase equals or exceeds Rs. 100,000/- the following documents must be attached with the bill:
    • Newspaper clipping of tender advertisement
    • Comparative statement duly signed by the members of the purchase committee
  8. Purchase/supply order
  1. Bill on contingent Bill Proforma T.R.30
  2. Sanction Letter/order
  3. Voucher clearly specifying the item’s name, rate, quantity and amount, as well as the GST registration number of the vendor. The item(s) purchased must be entered in the stock register and this fact must be recorded on the voucher. Page number of the stock Register should be mentioned.
  4. Sales Tax Invoice.
  5. Certificate of quantity, quality and warranty (as per specification) may be recorded and signed by the DDO concerned.
  6. In case purchase equals or exceeds Rs. 25000/- the following documents must be attached with the bill:
    • Three quotations
    • Comparative statement duly signed by the members of purchase committee nominated for the purpose.
  7. In case purchase equals or exceeds Rs. 100,000/- the following documents must be attached with the bill:
    • Newspaper clipping of tender advertisement
    • Comparative statement duly signed by the members of the purchase committee
  8. Purchase/supply order
  1. Bill on contingent Bill Proforma T.R.30
  2. Sanction Letter/order
  3. Voucher clearly specifying the item’s name, rate, quantity and amount, as well as the GST registration number of the vendor. The item(s) purchased must be entered in the stock register and this fact must be recorded on the voucher. Page number of the stock Register should be mentioned.
  4. Sales Tax Invoice.
  5. Certificate of quantity, quality and warranty (as per specification) may be recorded and signed by the DDO concerned.
  6. In case purchase equals or exceeds Rs. 25000/- the following documents must be attached with the bill:
    • Three quotations
    • Comparative statement duly signed by the members of purchase committee nominated for the purpose.
  7. In case purchase equals or exceeds Rs. 100,000/- the following documents must be attached with the bill:
    • Newspaper clipping of tender advertisement
    • Comparative statement duly signed by the members of the purchase committee
  8. Purchase/supply order
  1. Bill on Contingent Bill Proforma T.R. 30
  2. Sanction letter / order
  3. Lease Agreement Deed
  4. Approval of the Deputy Financial Advisor (DFA) in case advance payment is being made.
  5. If the rent being paid exceeds the limits, approval of the Finance Department
  6. Rent Assessment Report
  7. Certificate from the Works Department regarding rent
  1. Bill on contingent Bill Proforma T.R.30
  2. Sanction Letter/order
  3. Voucher clearly specifying the repaired item’s name, the cost of parts replaced and the labour charges and the amount, as well as the GST registration number of the vendor. The transaction must be entered in the repair register and this fact must be recorded on the voucher. Page number of the repair Register should be mentioned.
  4. Certificate of Satisfactory Repair.
  5. In case repair and maintenance equals or exceeds Rs. 25000/- the following documents must be attached with the bill:
    • Three quotations
    • Comparative statement duly signed by the members of committee nominated for the purpose.
  6. In case purchase equals or exceeds Rs. 100,000/- the following documents must be attached with the bill:
    • Newspaper clipping of tender advertisement
    • Comparative statement duly signed by the members of the committee
  7. Work order
  1. Bill on contingent Bill Proforma T.R.30
  2. Sanction Letter/order
  3. Voucher clearly specifying the repaired item’s name, the cost of parts replaced and the labour charges and the amount, as well as the GST registration number of the vendor. The transaction must be entered in the repair register and this fact must be recorded on the voucher. Page number of the repair Register should be mentioned.
  4. Certificate of Satisfactory Repair.
  5. In case repair and maintenance equals or exceeds Rs. 25000/- the following documents must be attached with the bill:
    • Three quotations
    • Comparative statement duly signed by the members of committee nominated for the purpose.
  6. In case purchase equals or exceeds Rs. 100,000/- the following documents must be attached with the bill:
    • Newspaper clipping of tender advertisement
    • Comparative statement duly signed by the members of the committee
  7. Work order
  1. Bill on Contingent Bill Proforma T.R. 30
  2. Sanction Letter / order
  3. Original Bill
  4. Prescribed limit, in any, must be observed.
  1. Bill on Contingent Bill Proforma T.R. 30
  2. Sanction Letter / order
  3. Original Bill
General Financial Rules
Documents Required For Fresh Pension Case