To prepare working sheets & compile all annual accounts.

• Compilation of pre-audit vouchers.
• To prepare summary of vouchers.
• To pass on the compiled account in respect of pre-audit payments to Book section on monthly basis for incorporation in the monthly civil account.
• After compilation, the vouchers are then distributed among relevant sections.

• Main function of the Book section is account controlling.
• Prepare monthly Civil Account based on the figures received from Compilation, WM, AC&D sections and accounts received from Treasuries & Forest Department (Forest account has been
  • de-departmentalized from 1998.
  • To prepare June final Account of the Government of Balochistan.
  • Distribute the monthly Treasury paid vouchers to relevant sections.
  • Monthly payment of Income Tax deducted from Salaried person and contractors to I.T. Department through pre-audit cheque.
  • Issuance of authority to NBP in respect of Food.
  • Preparation of Transfer & Journal Entries to rectify the error.

• Keeping of record of all officers & staff of the office.
• Establishment Work.
• Grant of Leave and related matters of the officers/staff.
• Maintenance of Performance Evaluation Reports in respect of B-5 to 15 staff.
• Submission of various Reports & Returns to the auditor-General Office.
• Deal with the disciplinary cases.
• Routine office correspondence related to above functions.
• To arrange proper watch & ward/security in the office.

• Issuance of Pension Payment Orders in respect of retired/deceased provincial government employees.
• Revival of Family Pension cases.
• Restoration of Pension on completion of Gratuity/commutation periods.
• Post audit of pension paid vouchers received from treasuries/NBP.
• Maintenance of Monthly accounts.
• Calculation of Pension/leave salary contribution and issue certificate to different Governments on account of proportional share of pension.
• Verify qualifying service.

• To conduct Pre-audit the pay & allowances, TA/DA, Long Term Advances, Medical reimbursement claims etc. in respect of erstwhile Gazetted officers (B-16-22).
• To conduct Post Audit of pre-audit & treasury paid vouchers.
• Issuance of Pay slips on different occasions viz, appointment, transfer, promotion etc.
• Issuance of Last Pay Certificate when required.
• To maintain the record as prescribed in Audit Manual and different codes viz. Audit Register, TA audit Register, Broad sheets, Scale audit Register, Objection Books.
• Personal Files and Leave accounts of officers, Service Book census Register etc.
• Maintenance of Routine diaries for effective control over state of work.
• Routine office correspondence.

• Receipt and Maintenance of monthly accounts of Public Works Divisions in Balochistan.
• scrutiny/ post audit of the monthly accounts of the P.W. Divisions viz. Public Health Engineering, Building & Roads and Irrigation & Power departments of Balochistan.
• Reconciliation the figures of Receipt & Expenditure with Work Misc. Section and departmental office yearly.

• Booking of Monthly accounts of PW Divisions in respect of P.W Divisions viz. Public Health Engineering, Building & Roads and Irrigation & Power departments of Balochistan.
• Maintenance of monthly account of PW Divisions in Balochistan and submitting to Book section every month for incorporating in monthly Civil Account.
• Booking/Posting of form 26/51 received from WADs Sections.
• Issuance of Drawing accounts authority to the Executive engineers of PW Divisions in Balochistan.

• Cleaning House Meeting.
• Inward outward accounts regarding pension and G.P. Fund vouchers etc. in cases of transfer. IPS Debit and Credit with all Provincial A.G’s, Pak Railways, AGPR Islamabad & its sub office at Quetta including the adjustment etc.
• Stamps
• Opening & closing balance and maintenance of Broadsheets.
• Maintenance of Broadsheet of cheques.
• Group Insurance, Benevolent Fund
• Maintenance billing process with Finance Department.
• L.I
• Cheques & Broadsheet.
• Verification of Lapse Deposit lists etc.

• Receipt of bills from the departments and their delivery to the Audit Sections concerned.
• Preparation of Cheques on passed bills and their delivery to the departments along with unpassed bills.
• Preparation of lists (Delivery Sheet) of issued cheques for submission to SBP.
• Issuance of cheque books to the Treasury Officers etc.

• Processing of monthly payroll of Provincial Government and Federal Government employees.
• New changes pertaining to pay and allowances, General Provident Fund and other Loans & Advances are entered each month to update the accounts.
• Computer payrolls are supplied each month to different Government Departments as well as different Section/Branches of this office.
• Efforts has now been started towards preparation of monthly Civil Account, updating of General Provident Fund Accounts and Compilation of Government Accounts.

• Allotment of General Provident Fund account numbers to the subscribers.
• Maintenance of G.P Fund accounts & correspondence relating to G.P Funds.
• Final Payment of G.P Fund to Government servants.
• Payment of temporary or non-refundable advances.
• Transfer of balances to other account circles.
• Maintenance of Broad sheets of G.P. Fund.
• Post audit of Treasury paid vouchers.
• Yearly Calculation of Interest on the accumulation of GP Fund in respect of employees.
• Verification of Interest of B. 1-4 employees.
• Deduction of Zakat at source & deposit thereof in Federal Zakat Fund.
• Misc work.

• To receive ordinary and registered DAK.
• Enter in the relevant diaries.
• Sorting, marking and delivery of DAK to sections concerned.
• To dispatch the documents received from different sections of the office to the addresses through dispatch rider/post office.

To verify the pay fixation in respect of B-1 to 16 (Non gazetted) employees of the Government of Balochistan on different occasions viz, appointment, promotion, revision of scales, grant of selection grade, move-over, advance increments etc. under relevant pay revision rules.

• Pre-audit of Establishment & contingencies charges bills and issuance of payment authorities duly embossed with special seal.
• Preparation of Detailed Monthly Account for submission to Book Section comprising the following.
  • Maintenance of classified and consolidated abstracts major Head-wise.
  • Maintenance of Broadsheets Major Head-wise.
• Post audit of treasury paid vouchers received with list of payments.
• Post-audit of the pre-audited vouchers.
• Maintenance of Audit Registers prescribed in Audit Manual viz, in respect of pay of establishment, object wise contingent audit register in respect of DDOs. TA audit register, Objection Book, Register of Post audit, Broadsheets of long term advances paid to Government servants etc.
• Correspondence in connection with official business.